Know where your team is.
Know where your money goes.
Kaisha is the resource management platform for teams that sell expertise. Track allocations, budgets, and utilization — without the spreadsheet chaos.
30-day free trial · No credit card required
Sound familiar?
"Where is everyone?"
You check 3 spreadsheets to figure out who's available next week. Allocations are outdated before the ink dries.
"Are we on budget?"
The project felt profitable until you ran the numbers. By then, the purchase order was already burned.
"Who approved this?"
No audit trail, no role separation. Everyone sees everything — or nothing.
Everything you need to run your team
From project tracking to financial reporting, Kaisha gives you visibility across your entire operation.
Project Management
Create projects, assign resources, track against purchase orders and budgets. One view for everything.
Team Capacity
See who's available, who's on leave, and who's overbooked. Plan weeks ahead, not days behind.
Financial Tracking
Rates, spend, VAT, invoices — tied to projects and people. Know your margins in real time.
Role-Based Access
Admins see financials. Team leads see their projects. Viewers see what they need. Nothing more.
Reports & Dashboards
Utilization charts, budget burndown, profit tracking. Export when the board asks.
Multi-Organization
Run multiple business units or clients from one account. Each with its own settings and team.
Coming Soon
Inventory Management
Track equipment, licenses, and assets assigned to projects and people.
Invoice Generation
Generate invoices from project data with customizable templates.
Document Templating
Create contracts, SOWs, and reports from reusable templates.
Custom Reporting
Build custom reports with the metrics that matter to you.
Up and running in minutes
No complex setup, no lengthy onboarding. Start managing your team today.
Create your organization
Set your currency, timezone, and fiscal year. Invite your team via email.
Set up projects & allocations
Add clients, assign people with rates and date ranges. Define purchase orders.
Track and report
Monitor utilization, budgets, and time off. Generate reports when you need them.
Simple pricing. No surprises.
One plan with everything you need. Pay only for active team members.
Professional
billed monthly
- All features included
- Unlimited projects
- Role-based access control
- Reports & dashboards
- Multi-organization support
- Email support
No credit card required
Where we're going
We're building in the open. Here's what's coming next.
PDF report export
Export professional reports for clients and stakeholders.
CSV/Excel export
Download your data in spreadsheet formats.
Mobile app
iOS and Android apps for on-the-go access.
API integrations
Connect with your existing tools and workflows.
Calendar sync
Sync allocations and time off with Google/Outlook.
Have a feature request? Let us know →
Built by a team that lives this problem
We're a software consultancy that got tired of tracking projects in spreadsheets. Every week it was the same story: "Who's on what?" "How much budget is left?" "When did we approve that rate?"
We tried the big-name tools. Too complex. Too expensive. Built for enterprises with dedicated ops teams. We needed something simpler — something that fit the way small-to-mid-sized service teams actually work.
So we built Kaisha for ourselves. And now we're sharing it with teams like ours.
Frequently asked questions
Get in touch
Have questions? Want to learn more? Drop us a message and we'll get back to you.
Stop guessing. Start managing.
Join teams that have replaced spreadsheet chaos with clarity. Start your free trial today.
30 days free · No credit card required